Microsoft Excel shortcut keys
MICROSOFT EXCEL SHORTCUT KEY
CTRL
combination shortcut keys:
Key
|
Description
|
CTRL+PgUp
|
Switches
between worksheet tabs, from left-to-right.
|
CTRL+PgDn
|
Switches
between worksheet tabs, from right-to-left.
|
CTRL+SHIFT+(
|
Unhides any
hidden rows within the selection.
|
CTRL+SHIFT+)
|
Unhides any
hidden columns within the selection.
|
CTRL+SHIFT+&
|
Applies the
outline border to the selected cells.
|
CTRL+SHIFT_
|
Removes the
outline border from the selected cells.
|
CTRL+SHIFT+~
|
Applies the
General number format.
|
CTRL+SHIFT+$
|
Applies the
Currency format with two decimal places (negative numbers in parentheses).
|
CTRL+SHIFT+%
|
Applies the
Percentage format with no decimal places.
|
CTRL+SHIFT+^
|
Applies the
Exponential number format with two decimal places.
|
CTRL+SHIFT+#
|
Applies the
Date format with the day, month, and year.
|
CTRL+SHIFT+@
|
Applies the
Time format with the hour and minute, and AM or PM.
|
CTRL+SHIFT+!
|
Applies the
Number format with two decimal places, thousands separator, and minus sign
(-) for negative values.
|
CTRL+SHIFT+*
|
Selects the
current region around the active cell (the data area enclosed by blank rows
and blank columns).
In a
PivotTable, it selects the entire PivotTable report.
|
CTRL+SHIFT+:
|
Enters the
current time.
|
CTRL+SHIFT+”
|
Copies the
value from the cell above the active cell into the cell or the Formula Bar.
|
CTRL+SHIFT+Plus
(+)
|
Displays the Insert
dialog box to insert blank cells.
|
CTRL+Minus
(-)
|
Displays the Delete
dialog box to delete the selected cells.
|
CTRL+;
|
Enters the
current date.
|
CTRL+`
|
Alternates
between displaying cell values and displaying formulas in the worksheet.
|
CTRL+’
|
Copies a
formula from the cell above the active cell into the cell or the Formula Bar.
|
CTRL+1
|
Displays the Format
Cells dialog box.
|
CTRL+2
|
Applies or
removes bold formatting.
|
CTRL+3
|
Applies or
removes italic formatting.
|
CTRL+4
|
Applies or
removes underlining.
|
CTRL+5
|
Applies or
removes strikethrough.
|
CTRL+6
|
Alternates
between hiding objects, displaying objects and displaying placeholders for
objects.
|
CTRL+8
|
Displays or
hides the outline symbols.
|
CTRL+9
|
Hides the
selected rows.
|
CTRL+0
|
Hides the
selected columns.
|
CTRL+A
|
Selects the
entire worksheet.
If the
worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a
second time selects the current region and its summary rows. Pressing CTRL+A
a third time selects the entire worksheet.
When the
insertion point is to the right of a function name in a formula, displays the
Function Arguments dialog box.
CTRL+SHIFT+A
inserts the argument names and parentheses when the insertion point is to the
right of a function name in a formula.
|
CTRL+B
|
Applies or
removes bold formatting.
|
CTRL+C
|
Copies the
selected cells.
CTRL+C
followed by another CTRL+C displays the Clipboard.
|
CTRL+D
|
Uses the Fill
Down command to copy the contents and format of the topmost cell of a
selected range into the cells below.
|
CTRL+F
|
Displays the Find
and Replace dialog box, with the Find tab selected.
SHIFT+F5 also
displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F
opens the Format Cells dialog box with the Font tab selected.
|
CTRL+G
|
Displays the Go
To dialog box.
F5 also
displays this dialog box.
|
CTRL+H
|
Displays the Find
and Replace dialog box, with the Replace tab selected.
|
CTRL+I
|
Applies or
removes italic formatting.
|
CTRL+K
|
Displays the Insert
Hyperlink dialog box for new hyperlinks or the Edit Hyperlink
dialog box for selected existing hyperlinks.
|
CTRL+N
|
Creates a
new, blank workbook.
|
CTRL+O
|
Displays the Open
dialog box to open or find a file.
CTRL+SHIFT+O
selects all cells that contain comments.
|
CTRL+P
|
Displays the Print
dialog box.
CTRL+SHIFT+P
opens the Format Cells dialog box with the Font tab selected.
|
CTRL+R
|
Uses the Fill
Right command to copy the contents and format of the leftmost cell of a
selected range of the cells to the right.
|
CTRL+S
|
Saves the
active file with its current file name, location, and file format.
|
CTRL+T
|
Displays the Create
Table dialog box.
|
CTRL+U
|
Applies or
removes underlining.
CTRL+SHIFT+U
switches between expanding and collapsing of the formula bar.
|
CTRL+V
|
Inserts the
contents of the Clipboard at the insertion point and replaces any selection.
Available only after you have cut or copied an object, text, or cell
contents.
CTRL+ALT+V
displays the Paste Special dialog box. Available only after you have
cut or copied an object, text, or cell contents on a worksheet or in another
program.
|
CTRL+W
|
Closes the
selected workbook window.
|
CTRL+X
|
Cuts the
selected cells.
|
CTRL+Y
|
Repeats the
last command or action, if possible.
|
CTRL+Z
|
Uses the Undo
command to reverse the last command or to delete the last entry that you
typed.
CTRL+SHIFT+Z
uses the Undo or Redo command to reverse or restore the last
automatic correction when AutoCorrect Smart Tags are displayed.
|
Function
keys:
Key
|
Description
|
F1
|
Displays the Microsoft
Office Excel Help task pane.
CTRL+F1
displays or hides the Ribbon, a component of the Microsoft Office Fluent user
interface.
ALT+F1
creates a chart of the data in the current range.
ALT+SHIFT+F1
inserts a new worksheet.
|
F2
|
Edits the
active cell and positions the insertion point at the end of the cell
contents. It also moves the insertion point into the Formula Bar when editing
in a cell is turned off.
SHIFT+F2 adds
or edits a cell comment.
CTRL+F2
displays the Print Preview window.
|
F3
|
Displays the Paste
Name dialog box.
SHIFT+F3
displays the Insert Function dialog box.
|
F4
|
Repeats the
last command or action, if possible.
When a cell reference or range is selected in a
formula, F4 cycles through the various combinations of absolute and relative
references.
CTRL+F4 closes
the selected workbook window.
|
F5
|
Displays the Go
To dialog box.
CTRL+F5
restores the window size of the selected workbook window.
|
F6
|
Switches
between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet
that has been split (View menu,Manage This Window, Freeze
Panes, Split Window command), F6 includes the split panes when
switching between panes and the Ribbon area.
SHIFT+F6
switches between the worksheet, Zoom controls, task pane, and Ribbon.
CTRL+F6
switches to the next workbook window when more than one workbook window is
open.
|
F7
|
Displays the Spelling
dialog box to check spelling in the active worksheet or selected range.
CTRL+F7
performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press
ENTER or ESC to cancel.
|
F8
|
Turns extend
mode on or off. In extend mode, Extended Selection appears in the
status line, and the arrow keys extend the selection.
SHIFT+F8
enables you to add a nonadjacent cell or range to a selection of cells by
using the arrow keys.
CTRL+F8
performs the Size command (on the Control menu for the workbook
window) when a workbook is not maximized.
ALT+F8
displays the Macro dialog box to create, run, edit, or delete a macro.
|
F9
|
Calculates
all worksheets in all open workbooks.
SHIFT+F9
calculates the active worksheet.
CTRL+ALT+F9
calculates all worksheets in all open workbooks, regardless of whether they
have changed since the last calculation.
CTRL+ALT+SHIFT+F9
rechecks dependent formulas, and then calculates all cells in all open
workbooks, including cells not marked as needing to be calculated.
CTRL+F9
minimizes a workbook window to an icon.
|
F10
|
Turns key
tips on or off.
SHIFT+F10
displays the shortcut menu for a selected item.
ALT+SHIFT+F10
displays the menu or message for a smart tag. If more than one smart tag is
present, it switches to the next smart tag and displays its menu or message.
CTRL+F10
maximizes or restores the selected workbook window.
|
F11
|
Creates a
chart of the data in the current range.
SHIFT+F11
inserts a new worksheet.
ALT+F11 opens
the Microsoft Visual Basic Editor, in which you can create a macro by using
Visual Basic for Applications (VBA).
|
Other
useful shortcut keys:
Key
|
Description
|
ARROW KEYS
|
Move one cell
up, down, left, or right in a worksheet.
CTRL+ARROW
KEY moves to the edge of the current data region in a worksheet.
SHIFT+ARROW
KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW
KEY extends the selection of cells to the last nonblank cell in the same
column or row as the active cell, or if the next cell is blank, extends the
selection to the next nonblank cell.
LEFT ARROW or
RIGHT ARROW selects the tab to the left or right when the Ribbon is selected.
When a submenu is open or selected, these arrow keys switch between the main
menu and the submenu. When a Ribbon tab is selected, these keys navigate the
tab buttons.
DOWN ARROW or
UP ARROW selects the next or previous command when a menu or submenu is open.
When a Ribbon tab is selected, these keys navigate up or down the tab group.
In a dialog
box, arrow keys move between options in an open drop-down list, or between
options in a group of options.
DOWN ARROW or
ALT+DOWN ARROW opens a selected drop-down list.
|
BACKSPACE
|
Deletes one
character to the left in the Formula Bar.
Also, clears
the content of the active cell.
In cell
editing mode, it deletes the character to the left of the insertion point.
|
DELETE
|
Removes the
cell contents (data and formulas) from selected cells without affecting cell
formats or comments.
In cell
editing mode, it deletes the character to the right of the insertion point.
|
END
|
Moves to the
cell in the lower-right corner of the window when SCROLL LOCK is turned on.
Also, selects
the last command on the menu when a menu or submenu is visible.
CTRL+END
moves to the last cell on a worksheet, in the lowest used row of the
rightmost used column. If the cursor is in the formula bar, CTRL+END moves
the cursor to the end of the text.
CTRL+SHIFT+END
extends the selection of cells to the last used cell on the worksheet
(lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END
selects all text in the formula bar from the cursor position to the end—this
does not affect the height of the formula bar.
|
ENTER
|
Completes a
cell entry from the cell or the Formula Bar and selects the cell below (by
default).
In a data
form, it moves to the first field in the next record.
Opens a selected
menu (press F10 to activate the menu bar) or performs the action for a
selected command.
In a dialog
box, it performs the action for the default command button in the dialog box
(the button with the bold outline, often the OK button).
ALT+ENTER
starts a new line in the same cell.
CTRL+ENTER
fills the selected cell range with the current entry.
SHIFT+ENTER
completes a cell entry and selects the cell above.
|
ESC
|
Cancels an
entry in the cell or Formula Bar.
Closes an
open menu or submenu, dialog box, or message window.
It also
closes full-screen mode when this mode has been applied and returns to normal
screen mode to display the Ribbon and status bar again.
|
HOME
|
Moves to the
beginning of a row in a worksheet.
Moves to the
cell in the upper-left corner of the window when SCROLL LOCK is turned on.
Selects the
first command on the menu when a menu or submenu is visible.
CTRL+HOME
moves to the beginning of a worksheet.
CTRL+SHIFT+HOME
extends the selection of cells to the beginning of the worksheet.
|
PAGE DOWN
|
Moves one
screen down in a worksheet.
ALT+PAGE DOWN
moves one screen to the right in a worksheet.
CTRL+PAGE
DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE
DOWN selects the current and next sheet in a workbook.
|
PAGE UP
|
Moves one
screen up in a worksheet.
ALT+PAGE UP
moves one screen to the left in a worksheet.
CTRL+PAGE UP
moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE
UP selects the current and previous sheet in a workbook.
|
SPACEBAR
|
In a dialog
box performs the action for the selected button, or selects or clears a check
box.
CTRL+SPACEBAR
selects an entire column in a worksheet.
SHIFT+SPACEBAR
selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR
selects the entire worksheet.
ALT+SPACEBAR
displays the Control menu for the Microsoft Office Excel window.
|
TAB
|
Moves one
cell to the right in a worksheet.
Moves between
unlocked cells in a protected worksheet.
Moves to the
next option or option group in a dialog box.
SHIFT+TAB
moves to the previous cell in a worksheet or the previous option in a dialog
box.
CTRL+TAB
switches to the next tab in the dialog box.
CTRL+SHIFT+TAB
switches to the previous tab in a dialog box.
|
Microsoft Excel shortcut keys
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